Administrative Assistant (BE10135) - Stromness

Our Client, an award winning business producing handmade oatcakes which are enjoyed all around the world, has a rare opportunity available for an Administration Assistant to join their team either on a Part time or fulltime basis.

We would love to hear from candidates who are looking for a permanent career move, with a competitive salary available based on experience, our Client will consider applications from those with experience or at trainee level.

Reporting to the General Manager the Administration Assistant will work within a varied role therefore should be as comfortable on the factory floor as they are behind a desk.

Key responsibilities include, although are not limited to:

• Assisting with the processing of the company’s sales ledger
• Accessing supermarket customer orders through the EDI and processing
• Raising sales orders, co-ordinating transport with the relevant freight companies & dealing with delivery issues as appropriate
• Compiling, checking, and filing documentation relative to the Quality Management System
• Contributing to the internal audit programme through auditing and verification
• Managing environmental monitoring, swabbing and sampling programmes
• Ensuring supplier questionnaires, accreditations, and supplier product specifications are current and up to date
• Dealing with customer queries as required
• Assisting with oatcake production as required
• Implementation of the Company’s Hygiene and Health and Safety Policies

The ideal Administration Assistant will:

• Ideally have previous administrative experience however applications will be considered from those at trainee level where transferable skills apply
• Have good communication skilled both written and verbal
• Have strong IT skills, particularly SAGE accounts and Excel
• Have the ability to juggle various tasks, always with an attention to detail
• Hold excellent organisational ability

Office hours are Monday to Friday 9 to 5pm and while ideally the post holder will work full time, the exact number of hours and working times are negotiable.

The successful Administration Assistant will benefit from a negotiable salary, 29 days holiday per annum and the opportunity to develop their career within an organisation which values their people and invests in development and succession planning.